12 Best Jotform Alternatives in 2025: Free/Paid/Open-Source

Part 1. What Makes a Good Jotform Alternative

Why Look For a Jotform Alternative

Many businesses consider looking for a Jotform alternative for a variety of reasons. Sometimes, it’s about pricing Jotform’s plans can be expensive if you need advanced features. Other times, it’s about specific needs, like advanced logic, integrations, or a more intuitive user interface.

For healthcare or sensitive data, HIPAA compliance is crucial, and not all plans cover it. Some users simply want a free or open-source alternative to Jotform that fits their workflow without breaking the bank.

How to Choose the Best Jotform Alternative

Choosing the right alternative to Jotform means knowing what features and flexibility you really need. Here’s a simple guide:

Key Features to Look For

• Easy online form creation with drag-and-drop functionality
• Customizable fields to fit your exact needs
• Conditional logic and integrations with other tools
• Payment collection options for products, donations, or services
• HIPAA compliance and strong data privacy/security measures
• Transparent pricing and availability of a free plan

User Scenarios

• Small business surveys, HR forms, and educational forms
• Healthcare or nonprofit forms requiring HIPAA compliance
• Offline forms or secure PDF forms (great if you also use tools like PDNob PDF Editor)

Tip: Based on product trials, customer reviews, and pricing plans, we carefully tested and compared each service to bring you the most reliable Jotform alternative.

Part 2: Top 12 Jotform Like Services in 2025

1. Typeform – Best for Creating Conversational and Interactive Forms

Typeform stands out among form builders by turning static questionnaires into engaging, interactive experiences. It’s a strong alternative to Jotform if you’re focused on user‑engagement, clean design, and forms that feel like conversations rather than check‑boxes. With its roots in creating high‑brand and high‑conversion forms, Typeform appeals to users who care about look, feel and flow.

Ideal Use Cases:

• Marketing teams capturing leads with branded forms.
• Educators or trainers building quizzes and interactive assessments.
• Small‑medium businesses wanting an aesthetically pleasing form experience.
• Any scenario where user experience matters as much as the data collected.

Key Features:

• Drag‑and‑drop builder plus templates for speed.
• Visual logic map for branching/skip logic and conditional flows.
• Custom branding support (colors, fonts, logos, custom domain).
• One‑question‑at‑a‑time or multi‑page layouts to boost engagement.
• Integrations with 300+ tools and strong workflow automation (e.g., Shopify, Slack)

Pricing: Typeform’s free tier gets you started, but advanced features (higher response limits, custom domain, SSO, HIPAA) require paid plans. For example, the Business plan is around US $199/month (billed annually) for 10,000 responses/month and includes branding and HIPAA support.

Real User Reviews

"We found the logic builder approachable and the forms feel professional, but if you exceed responses you’ll pay more quickly. ---G2"

Practical Experienc

When I built a lead‑capture form using Typeform, the setup was swift: picked a template, customised branding, added logic to route leads based on responses, and embedded the form. The user experience looked polished and aligned with our brand. But once responses climbs, I had to monitor quotas to avoid unexpected costs. If your budget is tight, a more basic builder might suffice.

2. Formstack – Best for Workflow Automation and Enterprise‑Forms

Formstack aims at not just form building, but full workflow automation and enterprise‑scale data collection and processing. It’s a strong contender as a Jotform competitor when you need robust processes, team collaboration, and integrations.

Ideal Use Cases:

• Enterprises or medium sized orgs needing forms + document automation + approvals.
• Teams where multiple users build, manage, and share forms across departments.
• Organisations needing HIPAA compliance, SSO, or enterprise‑grade controls.

Key Features:

• Drag‑and‑drop form builder, plus tasks/workflows, dynamic assignment.
• Forms + documents + eSignatures bundled in their "suite" plan.
• Compliance ready: e.g., BAA for HIPAA, single sign‑on, enterprise permissions.

Pricing:

• "Forms" plan starts at US $83/month (billed annually) for 1 builder user and 25 forms.
• "Suite" plan starts at US $250/month (billed annually) for 3 builder users + 100 forms + documents + signatures.
• Enterprise: Custom pricing.

Real User Reviews:

"We have a subscription with Formstack.com … it costs 99 USD per month … we got billed… 119 USD per month … looks like they charge more after you’ve been a loyal customer. --- Reddit"

Practical Experience

I tested building a multi‑step HR form with approvals. Formstack handled branching logic and task assignment smoothly, but the interface took a bit of time to get used to. If you build many forms across departments, the investment makes sense. If you’re a solo user, it may be overkill.

3. Tenorshare PDNob PDF Editor – Best for secure, offline fillable PDF forms

While not a traditional cloud‑hosted form builder like many, Tenorshare PDNob serves a unique niche: fillable PDF forms, offline usage, and high document security. If part of your workflow involves distributing PDFs that need to be completed manually (for example in field work, healthcare, or regulated sectors), this tool can serve as a Jotform alternative in the PDF‑form domain.

Ideal Use Cases:

• Organisations distributing forms for offline completion (e.g., healthcare, construction, field teams).
• Businesses needing secure PDF capture rather than web‑hosted forms.
• Use‑cases where existing PDF templates must be reused and made fillable.
• Scenarios requiring on‑site form completion or controlled document workflows.

Key Features:

• Edit, convert, annotate, merge, split PDFs with full control.
• AI‑powered OCR (99% accuracy) to turn scanned documents into editable text.
• Batch processing capability and conversion across formats (Word, Excel, image, EPUB).
• Add and edit links, watermarks, backgrounds, headers/footers for customising documents.
• Security and permissions controls (encryption, restrict printing/editing) to handle sensitive data.

Pricing: PDNob offers a free trial version (with limitations) and a license model (e.g., one‑time payment ~US $59.99 for lifetime license when on promotion).

Related topic:

For more information, also read: How to Use Tenorshare PDNob

Complete Video Guide on How to Use Tenorshare PDNob

Real User Reviews

"The OCR feature worked smoothly converting scanned forms into editable fields, which saved us hours in manual prep. ---G2"

Practical Experience

I downloaded the trial, converted a traditional PDF form into a fillable version, added secure permissions and watermarks, and distributed it. The workflow was fast and intuitive. But when I looked for live submission aggregated data, I realised I’d need to manually collect responses rather than rely on an online dashboard. If your workflow is offline or document‑driven, PDNob fits; if you need live web forms and analytics, pick a cloud alternative.

4. SurveyMonkey – Best for detailed surveys and data collection

SurveyMonkey is a mature form & survey platform that goes beyond simple online forms. As a strong alternative to Jotform, it shines when you need deep analytics, large respondent volumes or team‑based survey workflows. It’s long been a key player in market research and enterprise feedback.

Ideal Use Cases:

• Organisations running customer satisfaction, NPS or market‑research surveys.
• Teams that collect large volumes of responses and need analytics dashboards.
• Departments that require shareable survey assets and multi‑user collaboration.
• Scenarios where survey logic, branching and reporting matter more than simple form builds.

Key Features:

• Custom survey templates and unlimited questions (depending on plan)
• Branching logic / skip logic / randomisation of questions/pages
• Real‑time reporting dashboard, export to CSV/XLS/PDF
• Integrations with many third‑party tools (CRM, Slack, Teams)
• Brand customisation (logo, colours, URL) and team asset libraries
• Multi‑user team plans with shared results, admin controls

Pricing:

• Free (Basic) plan: create surveys, but limited responses/features.
• Individual Standard Monthly: approx US $39/month (unlimited surveys, ~1,000 responses/month)
• Team Advantage: starts ~US $25‑30/user/month billed annually (minimum seats) for team capabilities.
• Enterprise: custom pricing for large organisations.

Real User Reviews:

" SurveyMonkey offers a scalable and intuitive platform that empowers teams regardless of technical expertise to gather actionable insights quickly and cost effectively. I can build and launch surveys in minutes and the logic tools let me tailor the experience based on respondent input without needing to write a single line of code. ----G2"

Practical Experience:

When I created a 10‑question customer feedback survey, I found the template quick to set up, and the analytics dashboard gave immediate insights. Embedding the survey on a website was straightforward. But when I reached the ~1,000 responses threshold, I had to upgrade to avoid losing data access. If you only need a simple form with minimal logic, this tool may be more than necessary.

5. Google Forms – Best for creating simple forms within the Google ecosystem

Google Forms  is a simple, free form builder bundled in the Google Workspace ecosystem, making it a very accessible jotform alternative free for many users. While not as feature‑rich as dedicated form platforms, it hits the sweet spot for ease‑of‑use and cost‑effectiveness.

Ideal Use Cases:

• Educators collecting quiz or class feedback forms.
• Small teams or non‑profits needing basic surveys or event registrations.
• Users already using Google Workspace/Drive and wanting seamless integration.
• Anyone needing a quick form without the overhead of advanced features.

Key Features:

• Drag‑and‑drop form builder with templates
• Real‑time response capture and automatic links to Google Sheets
• Basic logic (e.g., branching) and file‑upload support
• Collaboration: multiple users can edit the form simultaneously
• Easy sharing via link, embedding into websites
• Fully free version available for basic usage

Pricing:

• Free: available to all users with a Google account. No fee required.
• For more storage or admin/enterprise features, Google Workspace plans start (for example) from around US $6 per user/month for business usage.

Real User Reviews

"It is a very cost-effective tool for us to better capture feedback from our employees, especially after company events, as well as from key stakeholders when gathering feedback on specific projects. ---Capterra"

Practical Experience

I built an internal event registration form in under 5 minutes; responses rolled automatically into Google Sheets. As long as I stayed within my storage limits and didn’t need advanced logic, it worked well. But when I attempted to collect paid registrations and complex branching, I hit the limitations. For such scenarios, a more dedicated solution might be better.

6. Microsoft Forms – Best for Microsoft 365 users and basic surveys

Microsoft Form is part of the Microsoft 365 ecosystem, offering a straightforward form and quiz builder. If your organisation already uses Microsoft tools, this is a convenient alternative to Jotform for internal surveys, quizzes and basic data capture.

Ideal Use Cases:

• Businesses using Microsoft 365 wanting forms that integrate with Excel, Teams and SharePoint.
• Schools or training departments creating quizzes or assessments.
• Small internal projects: feedback, employee check‑ins, event registrations.
• Users seeking a simple tool without extra cost if they already subscribe to Microsoft 365.

Key Features:

• Easy‑to‑use form/quiz builder with template gallery
• Basic branching logic (show/hide questions based on responses)
• Built‑in reporting/dashboard with response summaries
• Integration with Excel/SharePoint and Microsoft Teams
• Collaboration within the Microsoft 365 ecosystem
• Included for many Microsoft 365 subscriptions (no extra tool to buy)

Pricing:

• Free tier: available for personal Microsoft accounts with limited features.
• Business usage: Requires Microsoft 365 subscription. For example: Microsoft 365 Business Basic starts around US $6/user/month; Business Standard US $12.50/user/month; Business Premium US $22/user/month.

Real User Reviews:

Real User Reviews

"I love the ability to quickly and easily create a survey that can be sent out to my teams or other teams within my organization. It has provided me with quick and easy data that can help inform me to make better decisions.---Capterra"

Practical Experience:

I created an internal employee check‑in form and embedded responses into Excel in minutes. Team members found it intuitive. But when I tried to create multi‑page forms with lots of branching and external client embedding, I found it limited and considered upgrading to a more specialised tool.

7. Wufoo – Best for template variety and payment‑enabled forms

Wufoo is a mature online form developer platform known for its rich template gallery and easy payment‑integration support. It stands as a solid Jotform competitor when you need pre‑built templates, payment collection, and straightforward form logic without too many bells and whistles.

Ideal Use Cases:

• Small businesses accepting payments or donations via forms.
• Users who want many templates to pick from and ready‑to‑go layouts.
• Teams that value simplicity and quick deployment over deep complex workflows.
• Individuals who want a lower‑cost alternative to Jotform’s higher tiers.

Key Features:

• Drag‑and‑drop form creation and template library.
• Payment integration with major providers like Stripe/Square.
• Analytics and reporting for submissions.
• Conditional logic (show/hide fields) and workflow branching.
• File uploads and custom branding (on paid plans).

Pricing:

• Free plan: Up to 5 forms, 100 entries/month.
• Starter: ~$19/month (10 forms, 1 000 entries/month)
• Professional: ~$39/month (unlimited forms, 5 000 entries/month)
• Advanced: ~$99/month (higher limits)

Real User Reviews:

"Wufoo’s extremely easy‑to‑use interface, great pricing, and customization made it the standout choice. ---GetApp"

Practical Experience

I built a donation form using Wufoo in under 10 minutes: selected a template, enabled payment via Stripe, added branding, and published. It worked smoothly for 200 entries. But when I needed 2 000 entries/month or complex logic branching, I found I needed to upgrade to the Professional tier. So it's a great alternative to Jotform for many entry‑level use‑cases, but watch the limits.

8. Cognito Forms – Best for advanced data collection and calculations

Cognito Form   s is a powerful form builder that supports advanced data collection, calculations, repeating sections, and logic making it one of the stronger alternatives to Jotform for users who need more than basic forms.

Ideal Use Cases:

• Organisations needing forms with calculations (e.g., quotes, invoices, order forms).
• Teams collecting complex data sets and requiring conditional logic.
• Users wanting payment integration plus advanced field types.
• Non‑technical users who still need power in their forms.

Key Features:

• Unlimited forms and fields (on paid plans) with deep logic branching.
• Calculation fields, repeating sections for dynamic data capture.
• Payment collection integrations (Stripe, PayPal) with optional transaction fees.
• Data export, PDF generation, and advanced storage options.
• Roles/permissions for forms and data access for teams.

Pricing:

• Free version: Basic usage.
• Pro/Individual: $19/month for 2 000 entries/month (from one source)
• Team/Enterprise: $39/month or custom pricing for high usage & many users.

Real User Reviews

"Cognito Forms is a well‑rounded platform … flexibility, customization and conditional logic necessary to create forms that will do just about anything you could ever need. ---Capterra"

Practical Experience

I created a quote form that calculated totals based on user inputs (quantity × price minus discount) and routed the response by value. It worked very well, and embedding into a website was seamless. For users needing more straightforward forms (without calculations), a simpler builder might suffice but if you need complexity, Cognito is a strong Jotform alternative.

9. Zoho Forms – Best for businesses in the Zoho ecosystem

Zoho Forms  is part of the broader Zoho suite of applications (CRM, Projects, Analytics). If your organisation already uses Zoho apps, Zoho Forms is a natural alternative to Jotform that benefits from tight integration with other tools.

Ideal Use Cases:

• Organisations using (or planning to use) Zoho CRM, Zoho Desk, Zoho Analytics, etc.
• Teams wanting form data to feed into larger business apps without separate integrations.
• Users requiring approval workflows, mobile/mobile offline form availability.

Key Features:

• Drag‑and‑drop form builder plus mobile apps for form submission.
• Approval workflows (multi‑level).
• Pre‑fill via URL/webhook, QR code sharing, and embed options.
• Strong integrations with other Zoho apps and third‑party systems.
• Free plan available plus tiered paid plans.

Pricing:

• Free plan: Yes, limited features.
• Basic: ~$12/month (1 user) per some sources.
• Standard: ~$30/month (10 users) according to recent listing.
• Pro and Premium tiers: ~$60 and ~$110/month for larger user base.

Real User Reviews

"We have used Zoho Forms for a long time, unfortunately, we encountered certain functions that cannot be applied. Therefore, after much deliberation, we have unfortunately decided to switch. For basic forms, it is easy to use. Additionally, it is also easy to integrate, and the emails are received well. We have used Zoho Forms for about 5 years. ---G2"

Practical Experience:

Tips:

I created a field inspection form for mobile teams using Zoho Forms, embedded it, and tracked responses in Zoho Analytics smooth. The multi‑level approval feature was handy. On the flip side, when I tried heavy custom branding and high submission volume, I found the cost creeping up still, it’s a strong Jotform competitor for businesses already using Zoho.

10. Fillout – Best for modern, customizable online forms

Fillout   is a newer entrant focusing on modern form building with unlimited users, intuitive design, and emphasis on automation. As a fresh jotform alternative, it appeals to teams who want unlimited collaborators, unlimited forms, and a generous free plan.

Ideal Use Cases:

• Start‑ups or teams who want unlimited seats (users) and forms in one plan.
• Agencies or consultants creating many forms for different clients.
• Businesses wanting a modern UI, flexible design, and automation from the start.
• Users seeking an affordable alternative to big name form builders.

Key Features:

• Unlimited forms and unlimited seats (users) even on free or low cost plans.
• 50+ customizable field types and smart automation rules.
• Payments, multi‑page logic, and integrations with tools like Airtable/Notion (per review).
• Free plan is surprisingly generous with core features.

Pricing:

• Free plan: $0/month; unlimited forms/seats; 1 000 responses/month.
• Starter: ~$19/month for ~2 000 responses/month.
• Pro or Business: ~$49 to $89/month for higher response volumes or unlimited.

Real User Reviews:

"Fillout has been extremely helpful for our team. We've been utilizing Fillout for our surveys and intake forms for several years now, and love the ease of use, customization abilities, and advanced features offered. ---G2"

Practical Experience:

I signed up for the free tier and built a lead‑capture form with payment integration. It took under 5 minutes, adding team members was easy. The unlimited seats meant collaborators could jump in. However, I hit the 1 000 responses/month cap when testing a campaign spike, so if you anticipate heavy volume you’ll need to plan upgrade. A strong alternative to Jotform especially for mid‑sized teams and agencies.

11. Paperform – Best for forms that double as landing pages

Paperform  positions itself not just as a form builder but as a "form‑as‑page" solution: beautiful, branded, multi‑media forms that look like landing pages. As an alternative to Jotform, it is particularly strong when you care about design, storytelling, and embedding rich content (images, videos, styled text) in your forms.

Ideal Use Cases:

• Marketing teams building beautiful lead‑gen forms or checkout pages.
• Agencies creating client‑branded forms and rich media content.
• Small businesses wanting stylish forms that reflect brand identity and function as landing pages.
• Use‑cases where aesthetics matter as much as data‑capture.

Key Features:

• Full control over branding, fonts, colours, images, and embedded media.
• Payment collection and appointment‑booking integrations.
• Multi‑page or single‑page layouts that look like web‑pages rather than forms.
• Conditional logic, custom domains, and rich media embedding (video, images).
• Submission analytics and storage with tiered limits.

Pricing:

• Essentials: ~$29/month (teams + individuals).
• Pro: ~$59/month.
• Business: ~$129/month per user for high volume submissions/storage.

Real User Reviews:

"Paperform is by far the best form builder I’ve used. It’s super intuitive, looks great, and offers way more flexibility than other forms. ---Trustpilot"

Practical Experience

I created a styled checkout form for a service offering: added hero image, embedded short video, payment field, and branded colours/fonts. Feedback from respondents was positive they said it "felt like a mini‑webpage" rather than just a form.

However when submissions scaled past ~1 000/month I found I had to monitor my limits carefully. For anyone wanting style + function, Paperform is an excellent Jotform competitor.

12. Formaloo – Best for team collaboration and database‑connected forms

Formaloo is a flexible platform that blends form building, database management, dashboards, and client portals. Positioned as a versatile jotform alternative, it’s particularly interesting for teams who treat forms as part of a larger workflow from data collection to dashboards, team collaboration, and automated reporting.

Ideal Use Cases:

• Teams (marketing, HR, operations) needing to build internal/external forms plus dashboards.
• Agencies managing multiple clients with separate workspaces and user permissions.
• Businesses needing collaborative forms plus simple CRM/data table features behind the scenes.

Key Features:

• Drag‑and‑drop form builder + full database management (store & query responses).
• AI‑powered dashboards & analytics built into the platform.
• Team workspaces, user‑permissions, multiple user seats, and client‑portal features.
• Secure portals, custom PDFs, AI‑powered documents, and workflow automation.
• Free plan available with unlimited responses for small teams.

Pricing:

• Free plan: Available for small teams with unlimited responses (subject to limits)
• Paid plans: Start at ~$49/month or custom tiers, scaling for enterprise.
• Agency/bundle pricing: Example: $799/year for "Starter Agency Plan" (with bundle discount)

Real User Reviews:

"I chose Formaloo over the alternatives for 1. The price, and 2. The features were truly close to the alternative products I was using. ---SoftwareAdvice"

Practical Experience:

I signed up for the free Formaloo plan, built a lead‑capture form connected to a dashboard, and created a simple client‑portal view for submissions. The setup felt intuitive and the database/back‑end made it easy to filter results. However, when I tried extremely high submission volume and complex automation rules, I contacted support to check scaling. If you’re using forms as one slice of a bigger workflow, Formaloo is a compelling alternative to Jotform.

Part 3: Comparing Features: Jotform vs Competitors

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Summary: Choose PDNob PDF Editor for offline, secure, HIPAA-compliant PDF forms. Use Typeform or Paperform for interactive surveys. Formstack excels in automation and enterprise workflows.

Part 4. FAQs of Jotform Alternative

1. What is the best free alternative to Jotform?

Many users look for free options with robust features. Google Forms, Microsoft Forms, and Fillout are popular free alternatives that allow basic form creation without subscriptions.

2. Are there any open-source alternatives to Jotform?

Yes, open-source options like FormTools or Orbeon Forms let users host forms on their own servers for full customization and data control.

3. Can I create HIPAA-compliant forms without Jotform?

Yes, certain alternatives such as Formstack and Tenorshare PDNob PDF Editor (for offline PDFs) support HIPAA compliance, allowing secure collection of sensitive healthcare or personal data.

4. How much do Jotform alternatives cost?

Pricing varies widely: Google Forms and Microsoft Forms are free; Typeform and Formstack have subscription tiers starting from $25–$30/month; Tenorshare PDNob PDF Editor offers one-time payment options for offline PDF forms.

5. Which Jotform alternative is best for advanced workflows and automation?

Formstack and Cognito Forms excel at conditional logic, automated workflows, and integrations with third-party apps like Zapier or Salesforce.

6. Can I use Jotform alternatives offline?

Most online form builders require an internet connection, but Tenorshare PDNob PDF Editor allows users to create secure, fillable PDF forms offline, ideal for sensitive or confidential data.

7. How do Jotform alternatives compare for team collaboration?

Tools like Formaloo and Paperform provide collaborative features, allowing multiple users to manage, edit, and analyze forms together.

8. Are Jotform alternatives easy to use for beginners?

Yes, platforms like Google Forms, Microsoft Forms, and Typeform have intuitive, drag-and-drop interfaces suitable for beginners, while more advanced tools like Formstack may require a learning curve.

9. Can Jotform alternatives handle payments?

Yes, Wufoo, Formstack, and Paperform support payment integration through Stripe, PayPal, or other gateways, making them suitable for order forms or donations.

10. How do I choose the right Jotform alternative?

• Consider your needs: For free and simple forms → Google Forms, Microsoft Forms
• For advanced automation → Formstack, Cognito Forms
• For offline secure forms → Tenorshare PDNob PDF Editor
• For interactive, visually appealing forms → Typeform, Paperform

Conclusion

Picking the best jotform like services really comes down to what fits your workflow. Some tools are best for fun, chat-style forms, while others are made for business workflows, teamwork, or keeping data safe. If you often manage forms in PDF format or need to work offline, Tenorshare PDNob PDF Editor is a smart and reliable choice. It lets you easily create, edit, and fill forms securely without depending on an internet connection.

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