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Edit, OCR, and Work Smarter.
How to Copy and Paste from PDF[Text/Image/Scanned/Secured]
Every time I copy text from a PDF document, the words end up jumbled with extra spaces and broken lines. Why can’t I just select and copy words from a PDF the way I do in Word?
PDF is one of the most common file formats for sharing reports, eBooks, and contracts. But unlike Word or Google Docs, copying text in PDF is not always smooth. Sometimes you can copy words without a problem. Other times, the file is scanned as an image, or it’s secured, making it hard to copy anything at all.
How to copy and paste from a PDF? In this guide, we’ll walk you through different ways to copy text from PDF documents - whether it’s a simple cut-and-paste, selecting only part of a PDF, or extracting text from images and locked files. By the end, you’ll know the easiest methods to get text out of any PDF without messy formatting.
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Part 1. Why PDF Copy, Cut and Paste Is Difficult
Copying or pasting from a PDF can be frustrating because PDFs are made to preserve the layout, not to be edited. Text may jumble in multi-column layouts, tables can shift, and special fonts or spacing may break words.
Some PDFs are protected, so copying is restricted without permission. Others are scanned images, which require OCR to extract text, and even then, errors can occur. These limitations explain why copying text from PDFs often causes messy formatting or missing content.
Part 2: Basic Methods to Copy and Paste from a PDF on Windows/Mac/Mobile
Copying text from a PDF can be simple or tricky depending on the file type. Here’s what I found from real use:
Method 1: Direct Copy-Paste
- How it works: Open the PDF in a reader (Adobe Reader, Preview, or browser), select the text, and copy it.
- Best for: Simple, unencrypted PDFs with mostly plain text.
- Limitations: Tables, multi-column layouts, and special fonts can get jumbled.
- Experience: When I tried this on a report PDF, the text copied quickly, but the table columns merged together. It’s fine for short text but requires cleanup for structured content.
Method 2: Open PDF in Google Docs or Word
- How it works: Upload the PDF to Google Docs or open it in Word. The software converts PDF content into editable text.
- Best for: Large text blocks or when you need to copy text into Word.
- Limitations: Images, tables, and bullet points may shift or misalign.
- Experience: I converted a 20-page PDF this way. Text was editable immediately, but I had to fix a few misaligned tables. Works well for text-heavy files but not perfect for complex layouts.
Method 3: Screenshot Copy + OCR
- How it works: Take a screenshot of the text or image, then use OCR software or apps to extract text.
- Best for: Scanned PDFs or image-only content.
- Limitations: OCR may introduce errors; long documents are tedious.
- Experience: I used OCR on a scanned contract. Most text was recognized correctly, but some characters required manual correction. This method is reliable when direct copying is impossible.
Related topic:
Summary
- For plain PDFs, direct copy-paste is fast but may break formatting.
- For editable conversions or larger text sections, Google Docs/Word works well with some adjustments.
- For scanned or image-based PDFs, OCR is the only way to extract text, though it’s not error-free.
Part 3: How to Copy and Paste from a Scanned or Secured PDF
If you’ve ever had trouble copying text from PDFs—whether it’s a scanned document, an image-based file, or a secured PDF - Tenorshare PDNob can help. It lets you extract text accurately, even from images, and makes it simple to copy selected parts of a PDF or move content into Word without losing formatting.
Beyond text extraction, PDNob also offers OCR, PDF conversion, editing, annotation, and security features. Its lightweight and intuitive design makes it a reliable choice for individuals and small teams who need to handle complex PDFs efficiently.
Main Features of Tenorshare PDNob PDF Editor
- OCR for scanned PDFs: Turn images into editable text instantly.
- PDF to Word/Excel/PPT: Copy text while keeping formatting intact.
- Selective text copy: Highlight and copy only the content you need.
- Secure PDF support: Copy text from protected files safely.
- PDF editing: Make changes to text, images, or pages easily.
- Fast and lightweight: Runs smoothly without slowing your computer.
Method 1: How to Copy Text from PDF to Word Without Losing Formatting
If you want to move text from a PDF into Word without messing up tables or headings, follow these steps:
- Launch Tenorshare PDNob PDF Editor and click “Open PDF” to select your file.
- Click “Edit All” to enter selection mode. Drag your cursor over the text, tables, or images you want to copy.
- Right-click the selection and choose “Copy Text,” or use Ctrl+C.
- Open Word, position the cursor, and paste (Ctrl+V). Formatting like headings, tables, and fonts should be preserved.
Method 2: How to Copy Text from PDF Image
When your PDF is a scanned document or image-based, normal copy-paste won’t work. OCR makes the text selectable.
- Drag the scanned PDF into PDNob or click “Open PDF”.
- Click “Perform OCR” on the toolbar. Adjust language settings if needed. Wait for OCR to process the document.
- Once the PDF is editable, highlight the text, tables, or images you need. Right-click and select “Copy Text,” or use Ctrl+C.
- Open the destination file and paste the content. Check for minor OCR errors, especially in unusual fonts.
Method 3: How to Select and Copy a Part of a PDF
If you only need a specific section of a PDF, such as a paragraph, table, or image, you can copy just that area using the selection or screenshot method.
- For scanned or image-based PDFs, open the Screenshot tool in PDNob.
- Click and drag a rectangle around the content you want to copy. Release the mouse button to capture the area.
- Press Esc (or click outside the selection tool) to exit screenshot/selection mode.
- Open your destination application (Word, PowerPoint, or image editor). Press Ctrl+V or right-click and choose Paste to insert the copied area.
Method 4: How to Copy and Paste from a Secured PDF
For secured PDFs that restrict copying, Tenorshare PDNob PDF Editor makes it easy to extract content. Simply open the protected PDF, click “Enable Editing,” and enter the password if required. Then use the selection tool to highlight the text, tables, or images you need, and copy them to Word or other applications. This way, you can safely copy and paste from secured PDFs without losing formatting or layout.
Video Guide on How to Copy and Paste from a PDF
Part 4: How to Copy Text from PDF Online Free – PDFzorro
If you don’t want to install software, online tools like PDFzorro allow you to copy text from PDFs for free. This method works best for standard PDFs without heavy formatting or security restrictions.
PDFzorro is free and convenient for simple, unprotected PDFs. However, formatting issues, inability to handle scanned or secured files, and privacy concerns make it less reliable for professional or sensitive work.
- Go to the PDFzorro website and upload your PDF file.
- Open the PDF in the online editor.
- Use the text selection tool to highlight the content you want to copy.
- Right-click and choose “Copy,” or use Ctrl+C.
- Paste the copied text into Word, email, or other applications.
Tips and Experience:
- Works well for quick edits or extracting small sections of text.
- Complex layouts, tables, or multi-column text may lose formatting.
- Scanned or secured PDFs cannot be copied directly online—you’ll need OCR or a desktop editor like Tenorshare PDNob.
- Uploading sensitive documents online may pose privacy risks.
- Limited functionality compared to desktop PDF editors.
Frequently Asked Questions
Q1: How can I copy only part of a PDF, such as a paragraph or table?
Use the selection or screenshot tool in a PDF editor. Highlight the area you need and paste it into Word, PowerPoint, or an email.
Q2: Can I copy and paste in an Adobe PDF?
Yes, Adobe Acrobat Reader and Acrobat Pro allow copy-paste, but scanned PDFs or secured files require OCR or unlocking.
Q3: Which PDF reader allows copy and paste?
Most PDF readers like Adobe Acrobat, Foxit Reader, and PDNob support copy-paste. Some mobile apps support text selection but may be limited.
Q4: What is the shortcut key for copy and paste in PDF?
Use Ctrl+C (Cmd+C on Mac) to copy and Ctrl+V (Cmd+V on Mac) to paste text or images in most PDF editors.
Q5: How do I copy a signature or image from a PDF?
Use the screenshot or selection tool to capture the signature or image. Paste it into an email, Word, or image editor.
Conclusion
Copying text from PDFs is often tricky, especially with scanned, image-based, or secured files. From my experience, simple copy-paste or Google Docs can break formatting. Tenorshare PDNob handled all types smoothly, preserving layout and letting me select exactly the text I needed, making PDF management faster and more reliable.
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By Jenefey Aaron
2025-09-19 / PDF Editor