How to Print PowerPoint with Notes on Mac and Windows

Part 1 How to Print PowerPoint with Notes on Mac

Mac users can easily print PowerPoint slides along with their speaker notes. By following simple steps, you can make sure all your notes appear correctly with your slides.

1.1 Step-by-Step Guide to Print PowerPoint with Speaker Notes

• Open your PowerPoint file on your Mac and click the File menu.
• Select the Print option from the menu.
• In the Print settings, choose your preferred printer and adjust any layout settings as needed.

• Click the Layout section and select Full Page Slides.
• Then, choose Notes Pages. This option will print each slide along with its speaker notes.(This step is essential for anyone learning how to print powerpoint with notes on Mac and ensuring the speaker notes are visible. )
• Check other settings, such as the number of copies and the page range, to ensure everything is correct.
• Click the Print button to start printing your slides with notes.

Printing PowerPoint with speaker notes on Mac is simple. Next, let’s explore how to do it using web-based options.

1.2 How to Print PowerPoint with Notes Lines on Mac

• Go to File → Print to open the Print window and review your printing options.

• On the Print page, click Show Details to access all available printing settings.

• Under the detailed options, locate Comments & Forms and choose the setting that fits your needs. After adjusting all other settings, click Print to print your slides with notes or save them as a PDF.

1.3 Saving PowerPoint as PDF with Notes on Mac

Sometimes, printing directly can cause formatting issues. Saving as PDF can help:

• Click File > Export.
• Choose PDF as the format.
• Under options, select Include Notes.
• Save the file and print the PDF.

Saving as PDF before printing ensures your layout stays intact. This is a reliable method if you want to convert PowerPoint to PDF with notes on Mac.

Part 2 How to Print PowerPoint with Notes on Windows

Windows users also have easy ways to print PowerPoint slides with notes. Follow the steps below for accurate results of how to print PowerPoint with notes on Windows.

2.1 Step-by-Step Guide to Print PowerPoint with Notes on Windows

• Open your PowerPoint presentation and click the File tab.

• From the drop-down menu, select Print.

• In the Print menu, choose your desired printer and adjust layout options under Settings.

• Under Print Layout, select Notes Pages. This option prints each slide along with its speaker notes.

• Adjust additional settings as needed, such as the number of copies or a specific slide range.
• Click Print to start printing your PowerPoint slides with speaker notes.

Printing PPT with speaker notes on Windows is simple and effective.

2.2 Tips: Why Notes Are Cut Off When Printing

Sometimes, notes may get cut off when printing. Common reasons include:

• Notes exceed the space available on the Notes Page.
• Printer margins remove some text.
• The slide layout does not match the notes layout.

To fix this, adjust your notes size or save the presentation as a PDF to avoid missing text. Many users prefer to convert PowerPoint to PDF with notes before printing.

Part 3 Better Way to Print PPT with Notes (as PDF)

Printing PowerPoint directly may not always work as expected. Slides can shift, images move, or notes get cut off. Convert PowerPoint to PDF (with notes) solves these problems.

3.1 Why Convert PowerPoint to PDF Before Printing?

Printing from PDF provides several advantages:

• Preserves Layout: All slides and notes remain in their correct positions.
• Prevents Text Cut Off: Long notes will stay fully visible.
• Keeps Images and Fonts Intact: Formatting does not change.
• Easy Sharing: PDFs are compatible with all printers.

Using a PDF ensures your presentation prints exactly as it appears on screen. Many professionals prefer this method when they want to print slides with speaker notes cleanly.

3.2 How to Use TenorShare PDNob to Print PowerPoint with Notes

• Open the PDF file you want to print. Click File → Print.

• In the pop-up Print window, adjust your printer settings as needed, such as selecting the printer, paper size, orientation, and specific pages to print. Review all options before proceeding.

• Once everything is set, click the Print button to start printing your PDF.

This method ensures your slides and notes print without any formatting errors. TenorShare PDNob is an efficient way for anyone learning how to print PowerPoint notes only.

Part 4 Conclusion

Printing PowerPoint slides with notes can be easy if you know the right methods. On Mac and Windows, you can use File > Print > Notes Pages to print directly. However how to print PowerPoint with notes, for perfect formatting and to avoid missing text or misaligned images, converting your PowerPoint to PDF is the best approach. Tools like Tenorshare PDNob make this process simple, letting you print slides with notes without any hassle. Whether you are presenting in a meeting or creating handouts, TenorShare PDNob ensures your presentation looks exactly as intended.

FAQs About Printing PowerPoint with Notes

1. Can I print multiple slides with notes on one page?

Yes. In PowerPoint’s print settings, you can choose multiple slides per page and select Notes Pages. However, the notes area may shrink, so make sure the text is readable.

2. How do I print hidden notes in PowerPoint?

Hidden notes do not print by default. To include them, unhide the notes in the Notes Page View and then choose Print Notes Pages. Alternatively, convert your presentation to PDF with tools like Tenorshare PDNob to ensure all notes print.

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